Page 74 - Spring 2020 Class Schedule

72 GCC SCHEDULE · SPRING 2020

DISTANCE EDUCATION

GCC’s Attendance & Participation Policy Guidelines Federal Drop Policy Guidelines
• Students are expected to attend all class meetings. There A letter sent in October 2011 by the Department of Education
are no authorized absences from class and irregular calls upon postsecondary distance education programs to
attendance may result in exclusion from classes. put more stringent measures into place to make certain that
• It is the student’s responsibility to register properly for students are not just enrolled in courses, but also actively
classes. A student who fails to enroll officially in a class will participate: “...institutions [need] to take steps necessary
not be given credit for that class. to ensure that students are academically engaged prior
• Students also have the responsibility of officially to disbursing Title IV student aid funds. If students do not
withdrawing from college or dropping from class when begin attendance, Title IV funds must be returned” (34 CFR
they stop attending, and of observing established 668.21(a))(Runcie & Ocha).
deadlines. Otherwise, “F’’ grades may be assigned.
• It is the responsibility of each student to know the What this means for distance education
attendance and absence policy of each class in which he It is imperative that DE instructors drop all non-participating
or she is enrolled. It is the responsibility of each instructor DE students by GCC's Census Date. To confirm participation,
to inform his or her class of the attendance and absence best practices require that DE courses have a course Check-
policies at the beginning of each semester. In Assignment with a firm due date during the first week of
• Students shall be dropped from class for failure to attend instruction.
the first class meeting during the first week of instruction
if they have not made prior arrangements with the For Students: COMPLETE THE “CHECK-IN ASSIGNMENT” that
instructor. is listed in the Welcome Letter by Thursday night (4-8 week
• Students also may be dropped for continuous or cumulative classes) or Sunday night (10-16 week classes) of the first week
absences for the number of hours a sixteen-week class is to not get dropped.
scheduled to meet in a two-week period.
Refund/Repayment Process
What this means for distance education To receive a refund for tuition and/or enrollment fees and other
Students in distance education courses are required to ‘attend’ student fees, courses must be dropped or canceled within the first
and participate just as if they were in an in-person course. two weeks of instruction for the particular course. Requests for
Students who do not participate, that is, who consistently refunds must be initiated by the student and will be processed
do not complete assignments, quizzes, respond to forums or according to the following schedule:
turn in other work, will be notified that they may be dropped • Summer - Students who withdraw (or drop units) during
from the course for non-participation. It is important that the first week of the summer intersession are entitled
online and hybrid instructors be very clear in their Syllabus to a 100% refund provided that they submit a refund
and Welcome Letters about what constitutes participation application during week two when refunds are processed.
and late work. • Fall and Spring - Students who withdraw (or drop units)
during the first two weeks of the semester are entitled
For Students: Don’t miss more than two weeks' worth of to a 100% refund provided that they submit a refund
assignments (online class) OR one weeks’ worth of assignments application during weeks three and four when refunds
and one weeks’ worth of live lecture (hybrid class). The course are processed.
Syllabus will tell you what constitutes two weeks' worth • Refund request forms are available in Student Business
(online) or one weeks' worth (hybrid) of online assignments Services. Students must present an I.D. Card and a receipt
to complete in order not to be dropped. showing payment of fees. A $10 refund processing fee will
be assessed for all requests.
GCC’s Drop Policy Guidelines
Once enrolled in a course, students are not considered Canvas 24/7 Technical Support available at 1-844-600-4951
dropped or withdrawn unless: Visit: www.glendale.edu/online. Click on GET STARTED.
• They have dropped the course online via MyGCC; or
• They have dropped the course with an Add/Drop form in
person at the Admissions & Records office.
• A grade of “W” will not be made on the permanent
academic record of a student who drops or is dropped
from the course or from college:
• During the first two weeks of a semester-length course;
• During the first week of a course which is at least five
weeks in length and less than a semester in length; or
• During the first 20% of a course that is less than five weeks
in length.

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