Page 42 - GCC 2020-2021 Catalog

38 2020-2021 Catalog—GLENDALE COMMUNITY COLLEGE
REFUND/REPAYMENT POLICY
Refund Policy for all Students:
1. Refunds are automatic for those students who withdraw/
drop unit(s) by the due date listed in the schedule of classes
and on the GCC website. There is a $10 refund processing fee.
2. Request for parking fee refunds must be initiated by stu-
dents when they return their parking permits during the
specific dates indicated in the Schedule of Classes and on
the GCC website. There is a $10 refund processing fee.
3. A student will be eligible for a refund who withdraws or
drops units in accordance with the following:
A. Fall and Spring Semester - Students must withdraw/
drop a class within the first two weeks of a semester
length class, or within the first week of a six or eight
week class.
B. Summer and Winter Session - Students must with-
draw/drop a class within the first week of a five or six
week class.
C. The student should check the Schedule of Classes or
with the Admissions and Records Office for the drop/
withdrawal date if a class is of shorter duration than those
mentioned above.
Repayment Requirement Policies for Students Receiving
Financial Aid:
Students who receive financial aid in the form of a Pell Grant,
Cal Grant, or EOPS Grant are subject to state and federal
regulations that may require repayment of all or part of the
funds received if they drop some or all of their units during
a semester.
Students who receive financial aid and never attend class:
Federal regulations only allow students to receive financial
aid for classes they actually attend. Students who receive
financial aid for classes that they drop before the first day
of class, or that they otherwise never attend, must return
those funds.
Students who receive financial aid for classes they attend
and then drop: Financial aid is based on the number of units a
student is enrolled in as of the registration deadline. Students
who receive financial aid for 6 units or more and then drop to
less than 6 units prior to the registration deadline established
by the Admissions and Records Office may be required to
repay some of the funds received.
Students who drop all classes prior to completing 60% of
the semester: Federal Return to Title IV (R2T4) regulations
governing the federal student financial aid programs stipulate
that students who withdraw from the college before complet-
ing at least 60% of the semester have not “earned” the funds
they received and must repay some of their financial aid. The
Financial Aid Office is required by law to notify the student
of the overpayment due within 30 days, once it is determined
that the student has withdrawn from school. There is no appeal
process. Federal regulations do not allow a college to make any
exceptions to the Return to Title IV requirements. Students
who have not received the total amount of financial aid that
they may have earned prior to withdrawing from school
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may be entitled to a post-withdrawal disbursement. In these
cases, students will be notified within 30 days regarding the
amount due them and how accepting additional funds will
affect their standing under the Financial Aid Satisfactory
Academic Progress policy.
Students who earn ALL fail, No Pass, and/or Withdrawal
grades (‘F’, ‘NP’, ‘W’) or a combination of, for any term
will be considered to have Unofficial withdrawn: Federal
Return to Title IV regulations governing the federal student
financial aid programs stipulate that students who receive
All ‘F’, ‘NP’, and/or ‘W’s or a combination of, for the term/
semester, the midpoint (50%) of that term/semester will
be used as the withdrawal date. A review of financial aid
students will occur after grades are processed for the prior
term/semester to determine who falls in this category and
requires a R2T4 calculation.
Financial Aid Overpayments: If a student owes a repayment of
federal student aid, the student must repay the amount in full. If
the student fails to repay the amount due, the college may refer
the account to the US Department of Education and the student
may lose eligibility for any further federal student financial aid.
REGISTRATION
Each student must officially register in classes. The classes
should be chosen from the student’s educational plan. These
classes constitute the official program of the student.
All students register according to the dates and times
assigned to them. To be a continuing student, the registrant
must have been enrolled in the immediately prior semester
or session. New and returning students who submit appli-
cations during the current academic year (summer through
spring) are considered active and eligible for registration for
the entire academic year, and those students will receive reg-
istration information by going to www.MyGCC.glendale.edu.
For information concerning this process, consult the semester
Schedule of Classes or go to the GCC website.
After the beginning of the semester, students may:
• enroll in open semester-length courses through the
first week of the semester with the permission of the
instructor;
• enroll in closed semester-length courses with the per-
mission of the instructor through the second week of
instruction; and
• enroll in courses less than 16 weeks provided that 15%
of the class meetings have not been held.
No registrations or adds of semester-length classes are
allowed after the end of the second week of instruction.
No student will be enrolled in a class and have a grade
recorded subsequent to the completion of a given semester
unless it is established that the procedures for enrolling set
up by the College are proved to have failed.