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Administrative Regulation Field
Trips – General Regulations A.
Field trip forms
shall be available in the Office of the Vice President of Instructional
Services 1.
Application for
Field Trip Form (To be completed by instructor). 2.
Student
Participation, Emergency Care, and Automobile Authorization Form (To be
completed by students). 3.
Petition to Make
Up Work (Students’ option). B.
Approval for
each educational field trip shall be secured from the Division Chair and the
Vice President of Instructional Services or Dean of Continuing Education. The
Application for Field Trip Form is available for this purpose. C.
Arrangements for
field trips shall be made by the instructor only after approval is granted. If
commercial transportation is needed, arrangements shall be made by the
instructor in advance of the trip. Transportation expenses shall be furnished
from the appropriate division budget if funds are available, or paid for by the
persons using such transportation. The instructor will arrange to collect the
fare from students in advance of the date of the trip. D.
Each student
attending a field trip shall complete the Field Trip Student Participation form
and, if under 18 years of age and unmarried, the Permission for Emergency Care
for Minors Section. E.
A student cannot
be required to miss another class for a field trip if the instructor of that
class will not permit an absence, if he/she will not provide reasonable means
by which the student may make up work, or if he/she considers the student’s
class standing will be seriously harmed. F.
It is the instructor’s
responsibility to see that the appropriate form is returned for each field trip
participant. Once copy of the Student Participation Form is returned to the
Instruction Office, the second copy forwarded to the College Nurse, and the
third copy accompanies the student on the field trip. The Petition to Make Up
Work forms are to be given to the Guidance and Counseling Office, Ad 112. G.
Student drivers
must complete the Private Automobile Authorization section on the Student
Participation Form. The instructor’s signature on the form indicates approval. H.
If division
funds are not available, trips taken using private car transportation must be
on a voluntary, non-reimbursed basis. I.
Students cited
for careless driving within the preceding two years are not eligible to
transport other students on field trips. J.
Students driving
their own cars, or transporting other students in private cars, shall present
to the instructor a valid California Driver’s License and attest to having the
following minimum insurance: 1.
Liability
insurance for bodily injury to the extent of $100,000 for one person and
$300,000 per accident, or a $35,000 combined single limit per accident policy; 2.
Liability
insurance for property damage to the extent of $25,000. K.
First aid kits
shall be taken on all field trips and shall be the responsibility of the
instructor. (first aid kits are to be obtained from the Office of the Health
Clerk.) L.
Field trips
shall not be scheduled during the two weeks prior to the start of final
examinations each semester if the time of the field trip extends beyond the
regular scheduled class period. M.
The fulfilling
of the above requirements shall be the responsibility of the instructor in
charge of the field trip. N.
The California
Education Code, Section 1017 72506, provides that the governing board of any
school district shall insure against the liability of the district and against
the personal liability of the members of the board and of the officers and
employees of the district, for damages to property or damage by reason of the
death of, or injury to, any person or persons, as the result of any negligent
act by the district, or by a member of the board, or any officer or employee
when acting within the scope of his officer or employment. The
Glendale Community College District carries a substantial policy for the
purposes outlined above. |
