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Administrative
Regulation Student Matriculation A. Definition
of Matriculation
B. Matriculation
Services The Board of Trustees of the Glendale Community
College District authorize the College to provide the following services to the
student, and to engage in other required activities identified by the
Chancellor's Office of the California Community College. These services and/or activities include but
are not limited to: 1. Admissions
services - the processing of applications for admission of potential students; 2. Orientation
services - a process which acquaints the student, or potential student, with college
programs services, facilities and grounds, academic expectations, and
institutional procedures; 3. Student
Assessment services - the process of gathering information about individual
students to facilitate student success.
Assessment shall include, but is not limited to, information regarding
the student's study skills, English language proficiency, computational skills,
aptitudes, goals, learning skills, career aspirations, academic performance,
and the need for special services.
Assessment involves the collection of such information at any time
before or after enrollment, except that the process of assigning a grade by an
instructor shall not be considered part of the assessment process. Once a grade has been assigned and recorded
in a student's transcript it can be used in the assessment process; 4. Advisement
or Counseling services - the provision of academic, career and personal
counseling services deemed appropriate to the need of the matriculating
student; 5. Student
Educational Planning - the development and implementation of an individualized
educational plan for each matriculating student. The plan includes, at a minimum, the
student's educational objectives and the courses, services and programs to be
used to achieve them; 6. Student Follow-up services - the process of
monitoring a student's progress toward his or her educational objective and
providing the student with appropriate advice based on the results of such
monitoring; 7. Student
Referral services - the process of determining a student's individual needs
and, where appropriate, referring the student to specialized support services
including, but not limited to, financial aid, health services, on-campus
employment, Extended Opportunity Programs and Services, on-campus child care
services, tutorial services, and Disabled Student Programs and Services. In addition, referrals may be made to
specialized curriculum offerings including but not limited to, pre-collegiate
basic skills course and programs which teach English as a Second Language. C. Exemptions
from Participation in Matriculation 1. In all cases, a student may be exempted from participation in any or all matriculation services. Such action on the part of the student will not result in any limitation on the available College services or the student's enrollment in College courses except where a student is not eligible to take specific courses where assessment score prerequisites have not been met. 2. A student may be exempted from assessment, orientation
and/or counseling and advisement based on the following criteria: completion of
an A. A. degree or higher; enrollment in fewer than 6 units; completion of
matriculation services at another college; enrollment in the college for
personal enrichment, upgrading of job skills or the student does not intend to
earn a degree or certificate. 3. Students
who are exempted from some or all of the matriculation services provided by the
College to the student, will be informed of these services at the time that the
exemption is made. 4. The
District will maintain records of all exemptions that are made to this
policy. This data will be made available
to the Chancellor of the California Community Colleges for purposes of
evaluating the impact of matriculation services. D. Course
Prerequisites and Corequisites 1. All
courses shall be open to enrollment by any student who has been admitted to the
College, except that students may be required to meet necessary and valid prerequisites
and corequisites. 2. For
purposes of enrollment the following procedures will be used: a. For
a course not having a stated prerequisite, enrollment will be on a "first
come first served" basis. b. For
a course with a stated prerequisite, enrollment will be on a "first come
first served" basis for those students who have satisfied the
prerequisite(s). 3. All
course prerequisites must have the approval of the Academic Affairs
Committee. In reviewing existing or
proposed prerequisites, the Academic Affairs Committee will require that the
prerequisites have a demonstrable relationship to a student's success or safety
in the course. To be a valid
prerequisite, for purposes of this section, the prerequisite must do the
following: a. be
defined in terms of measurable skills,
or b. require
the completion of any course, in a sequence of related courses in a given
discipline in which understanding or technical performance in such course is
necessary for success in later courses in the sequence, provided that the
prerequisite is validated as being necessary for success in the higher level
course. 4. Prerequisites
involving experience requirements may not be established solely on the basis of
"hours of exposure." 5. No communication
or computational skills prerequisite may be established which apply across the
entire curriculum. 6. Any
prerequisite, corequisite, or limitation on enrollment may be challenged by a
student using established procedures on one or more of the following grounds: a. the
prerequisite is not valid because it is not necessary to succeed in the course
for which it is required; b. the student has the knowledge or ability to succeed in the course despite not meeting the prerequisite; c. the prerequisite is unlawfully
discriminatory or is applied in an unlawfully discriminatory manner; d. the
prerequisite has not been established in accordance with the District's process
for establishing prerequisites; or e. the
prerequisite course has not been made reasonably available and this lack of
availability will cause undue delay in completion of the student's educational
goal of the student's educational plan. The established procedures for a
challenge of a prerequisite, corequisite, or limitation on enrollment will
include a process for timely resolution, will be determined by faculty or
college personnel who are knowledgeable in the discipline, provide for a
process of appeal, and require that the student provide appropriate documentation. 7. For
purposes of this section, all course corequisites and limitations on enrollment
must follow the same procedures for validation, approval, and appeal as defined
for course prerequisites. E. Student
Rights and Responsibilities 1. Every
student admitted to 2. A
student is, upon admission to the College, required to indicate a broad
educational intent and to declare a specific educational goal during the first
semester after the student has completed 15 units of credit courses. 3.
All new non-exempt students are required to be assessed in English or
ESL and mathematics upon application to the college and before the student
enrolls in their first semester. 4. Upon
selecting a specific educational goal, students are required to complete a
Student Educational Plan with a counselor. 5. The
student is expected to diligently attend class and complete assigned
coursework, and complete courses and maintain progress toward his or her
educational goal. 6. A
student's decision to waive participation in any, or all matriculation
activities shall not be considered as just cause for the College to suspend or
terminate any service to which the student is otherwise entitled under the law. 7. Any
student, including an individual who has filed an application to the College,
who feels that his or her rights have been violated due to the implementation
of any service covered by these policies, has a right to appeal the outcome of
the alleged violations through the established Student Grievance Procedures
(Board Policy, 5100). F. Prohibited
Practices 1. Assessment
Instruments - standardized assessment instruments used for academic advisement,
course or program placement will only be used if they have been previously
approved by the Chancellor of the California Community Colleges. In addition, the use of such instruments will
be strictly limited to the purpose(s) for which the test or instrument was
developed and validated. 2. Course
Placement Practices - in determining a student's eligibility for a specific
course, or program of courses offered by the College, a minimum of two
assessment criteria will be utilized.
Such criteria may include, but are not limited to: scores on approved
placement tests, high school grades, previous College grades, and other factors
determined by the College to be valid indicators of the student's potential for
success in the course(s) or program(s). 3. Exclusion
from Admission - under no circumstances will the College, or its staff, use any
assessment instrument, procedure or method for the purpose of excluding any
person from admission to the College. 4. Unlawful
Discrimination - under no condition will the College, or its staff, utilize any
matriculation practice for the purpose or the effect of subjecting any person
to unlawful discrimination. 5. If,
in the course of providing matriculation services, it is determined that there
is a disproportionate impact on a specific group, or groups, of students, the
College will, in consultation with the Chancellor's Office of the California
Community Colleges, develop a plan to address the areas of disproportionate
impact. Adopted: 7/15/91 Revised: |
