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Administrative Regulation
Professional
Growth/Flex Guidelines
Staff development is integral to providing an
instructional and student service program that will enhance those services and provide
students appropriate learning experience to interact in a dynamic and changing
society. These regulations provide the
guideline for the operation of a comprehensive staff development program.
Intent of Staff Development
It is the intent of the Glendale Community
College District to provide staff development opportunities to faculty,
classified staff and administration through a comprehensive staff development
program. Services that can be utilized
will be:
A. Assistance in attending
professional conferences for the discipline or job classification;
B. Assistance in tuition
for pursuing a degree or professional license;
C. Provide workshops,
seminars, and retreats that will focus on learning themes, job needs, or
organizational issues;
D. Provide a focused flex
schedule program for faculty needing to meet the flex commitment;
E. Provide a “resource
center” where faculty, staff, and administration can acquire staff development
resources;
F. Provide programs and
resources to address the purposes of the state Faculty and Staff Diversity
Program and the Faculty and Staff Development Fund.
Financial Resources for
Staff Development
The fiscal support for staff development
activities will be defined in the annual budget. Additional resources for staff development
are made available through the Faculty and Staff Diversity Funds(C.C.R. §
53030) and the Faculty and Staff Development Funds (E.C. § 87150). There are categorical funds that are provided
for the following staff development purposes:
A. Improvement of teaching.
B. Maintenance of current
academic and technical knowledge and skills.
C. In-service training for
vocational education and employment preparation programs.
D. Retraining to meet
changing institutional needs.
E. Intersegmental exchange programs.
F. Development of
innovations in instructional and administrative techniques and program
effectiveness.
G. Computer and
technological proficiency programs.
H. Courses and training
implementing affirmative action and upward mobility programs.
I. Other activities
determined to be related to educational and professional development pursuant
to criteria established by the Board of Governors of the California Community
Colleges, including, but not necessarily limited to programs designed to
develop self-esteem.
Staff Development
Coordinator
The Glendale Community College District will
provide a Staff Development Officer and appropriate support to create,
organize, implement, and administer a comprehensive, college-wide professional
growth and development program, including Faculty Development, that integrates
and systematically addresses the needs of instructional, classified, and
management staff; that is highly contributory to the educative process of
students; and that is directed toward college goals, objectives, and strategic
planning.
This position will organize the Faculty/Staff
Resource Center and coordinate campus flex activities for the faculty. The position
oversees related policy issues; promotes professional development among
all faculty and staff. This will be a
faculty position with eighty (80) percent released time.
FLEX
ACTIVITIES/CALENDAR
A.
Purpose
The flex calendar provides for a variety of
activities designed to encourage and support professional enhancement:
staff professional development
curriculum development
research in content area articulation
instructional options and activities program review
matriculation
student
advising
Continuing education, etc.
... from Article 8, §84890 of the Education
Code of the State of
B.
General
Philosophy
Flex activity must not
overlap any accountable hours during the regular school term or special
assignments for which the faculty member is regularly compensated. Where
possible, the 5 days of flex activities will be scheduled outside of the 172
day regular work year (170 teaching days + 2 institute days for the
instructional staff or the 183 counseling days + 2 institute days for many of
the non-instructional faculty) of accountable time required by the current
contract and the California Education Code.
Late afternoon or evening hours may be used for optional flex activities
if they fall clearly outside of a faculty member's routine work schedule.
C. Flex Obligation
Each faculty member is
responsible each year for preparing an Individual Flex Plan (IFP) to account for the number of
compensated (paid) student contact hours worked during one week. (The flex requirement for full-time faculty
equals thirty (30) work hours.)
Counselors and other non-instructional full-time faculty will have the
same basic obligation as instructional faculty. Twelve Month Specialists,
Professional Experts, the Professional Development Staff, and overload
assignments are exempt from flex obligations.
Each faculty member's IFP may include optional flex activities,
institutionally planned activities or a combination of the two. Recommended
activities are included in the Flex Activity Manual.
Flex activities for adjunct
faculty are only required during the Spring semester. Each Adjunct faculty is
expected to complete one hour of flex obligation for each hour that is taught
during one week. (I.e., if you teach three hours a week you will complete three
hours of flex obligation.) Failure to attend the prescribed number of flex
hours will result in reduced pay on an hour-for-hour or pro rata per diem
basis, as per the contract negotiated between the Guild and the District.
Any regular, contract or
adjunct faculty member presenting institutionally planned flex workshops will
be granted three flex hours for each hour of presentation for the first
presentation and two flex hours for each hour of subsequent presentation, as
recommended by the Academic Senate for the California Community Colleges.
Faculty whose contract
includes Released Time shall be exempted from the 30-hour Flex obligation based
on the percentage of their official released time.
Full-time faculty members
serving on the FPDC will receive 24 hours of flex credit for each year of
service and the chair of the FPDC will receive 30 hours of flex credit. Faculty serving on the Flex Arbitration Committee
(FAC) will receive flex credit on an hour-for-hour basis, not to exceed 30
hours, in the year following FAC service.
D. Flex Activity Manual
The Guild and the Academic
Senate will maintain a Flex Activity Manual to guide faculty in planning
and implementing Flex Activities. The
general guidelines for the Flex Activity will be maintained in this document.
E. Flex Professional
Development Committee (FPDC)
1. Chair - Shall be the Staff
Development Officer and reports to the Campus Executive Committee. The chair is selected by the members of the
committee and is responsible for calling meetings and making certain that the
duties of the FPDC are carried out. The
FPDC chair will submit annual summaries of campus flex activities to the Board
through the Campus Executive Committee.
2. Membership - One
(1) a faculty member from each division, elected by the division, preferably
not the division chair or division senator.
Two (2) part-time faculty members (one from credit, one from non-credit)
may serve at their discretion. Two
(2)administrators selected by the Superintendent/President.
3. Term of Office -
Elected faculty will serve two-year terms.
Half of the faculty members will be elected each May and begin serving
in June.
4. Responsibilities
-
(a) Review
the proposed Individual Flex Plans [IFPs], Flex Completion Reports verifying
completion of the IFPs
which have been submitted to the FPDC Chair by
Division Chairs.
(b)
Approve
IFPs and Flex Completion Reports
that meet the FPDC guidelines.
(c)
Recommend
changes if an IFP or Flex Completion Report does not meet FPDC guidelines.
(d)
Forward
disputed IFPs and/or Flex Completion Reports to the FAC, when the FPDC and
individual faculty members cannot reach agreement. Notification of the final decisions of the
FAC are reported back to the FPDC and the affected faculty member.
(e)
Forward
a summary report to the Office of Human Resources identifying individuals that
have not met their flex obligation and listing the number of hours that are incomplete.
(f)
Meet
as needed to review faculty requests for modification of their IFPs.
(g)
Establish
and disseminate criteria for what types of activities are appropriate for flex,
consistent with the Education Code, guidelines of the Academic Senate and GCC
mission, especially delineating the line between routine professional
obligation and professional enhancement that goes beyond the obligation implied
in the employment contract.
(h)
Oversees
preparation and distribution of the appropriate forms for the IFPs, Flex
Completion Reports and attendance at Institutional Flex activities.
(i)
Oversees
the entire flex process, including the accountability activities.
F. Flex Arbitration
Committee(FAC)
1. This committee has
final authority to resolve all disputed issues between the
FPDC and individual faculty members. The chair is selected by the FPDC.
2. Membership - Two
(2) Division Chairs (chosen by the Campus Executive Committee); Two (2)
Academic Senators (chosen by the Academic Senate); Two (2) members of the Flex
Professional Development Committee; & the Superintendent/President or
designee.
3. Term of Office - One year terms
for all members, except the Superintendent/President.
4. Responsibilities
-
(a) Review IFPs and Flex Completion Reports
when there is a dispute requiring arbitration between the FPDC and an
individual faculty member.
(b)
Recommend
any necessary modifications in IFPs and Flex Completion Reports in disputed
cases.
(c)
Assess
penalties consistent with the agreement negotiated between the Guild and
GCCD. Penalties are assessed when no IFP
is submitted by a faculty member or an approved IFP is not successfully
completed by a faculty member.
(d)
Conduct
an audit of randomly selected Flex Completion Reports to verify that IFP
commitments were fulfilled.
PROCESS AND
ACCOUNTABILITY
A. Contract and Regular
Academic Staff
1. Each
faculty member will submit a flex proposal
[IFP]
to his/her Division chair, even if he/she intends to fulfill his/her entire
flex commitment by attending Staff Development-provided activities.
Division
Chairs will collect the IFPs and
submit them to the FPDC chair. The
FPDC
chair will distribute the submitted IFPs
to two FPDC members for review.
The
FPDC may consult Division Chairs for suitability of appropriate activities. The FPDC
will request faculty members to modify and resubmit their
IFPs if they do not meet the established criteria. Faculty must submit modifications to the
FPDC for committee review. Modified
IFP
will require approval of two FPDC
members, chosen by the FPDC chair.
After
fulfilling their flex commitment, faculty members will submit a Flex Completion
Report detailing the completion of their flex commitment to the chair of the
FPDC.
2.
Time
Line - FPDC members will meet in May to help plan events for the
institutional flex activities scheduled for the following year, and again in
September to review IFP proposals and as needed throughout the year.
3. The deadline for faculty submission of IFPs to the
Division Chair will be the first teaching
day of the 3rd week of the Fall semester.
4. The Division Chairs will distribute the IFPs to the
FPDC Chair by the first teaching day of
the 4th week of the Fall semester.
5. The FPDC Chair will distribute the IFPs to FPDC
members as they are received; the FPDC
members will complete an initial review of the IFPs by the end of the 7th week
of the Fall semester.
6. During the 8th week of the Fall semester the FPDC will review
IFPs still in question and prepare suggested modifications and return approval
notifications to them to the faculty members as quickly as possible.
7. By the end of the 9th week of the Fall semester, faculty
members will modify and resubmit their IFPs requiring modification to the FPDC
Chair.
8. Resubmitted proposals will be reviewed by the FPDC for final
approval during the 10th week of the Fall semester. The FPDC will forward to FAC all IFPs that remain unapproved for dispute
resolution.
9. During the 11th week of the Fall semester, FAC will meet with
individual faculty members whose IFPs are unapproved. Decisions of the FAC regarding disputed IFPs
are final.
10. Faculty members will
fulfill their IFP commitments anytime
from June 1 through the last day of instruction in May.
11. Faculty members will
submit the Flex Completion Report detailing completion of their IFPs, providing
documentation as required by the FPDC, and send it to the FPDC chair
on or before the Friday that precedes April
15th. Flex work which is completed
after this date will be processed on an as-needed basis by the FPDC.
12. The chair of the FPDC
will distribute the Flex Completion Reports to FPDC members for review and,
when possible, to the individuals who reviewed the original IFP.
13. By the last day of Spring semester classes, the FPDC will have
reviewed all of the Flex Completion Reports and returned them to the FPDC Chair.
14. A summary report of
successfully completed Flex Completion Reports will be forwarded by the FPDC
chair to the Board of Trustees by June 10th and eventually will be stored in
the Office of Human Resources for one year.
A summary report of incomplete or disapproved Flex Completion Reports
will be submitted by the FPDC chair to the Office of Human Resources for
enforcement action.
15. The FAC will meet in
June to resolve any remaining disputes over incomplete Flex Completion Reports
and assess the appropriate penalties for incomplete flex commitments. The FAC
will also conduct an audit of randomly selected completed faculty plans and
submit a summary of their findings to the Board of Trustees through the Vice
President of Instruction or College Services.
B.
Spring-hired
Adjunct Academic Staff
During the month of November, the Office of
Instruction will distribute a general written notification of flex activities
and requirements to faculty teaching hourly classes in the upcoming Spring
semester. Individuals not employed
during the notification period will receive notification from their division
chairperson at the time of acceptance of their Spring assignment. Flex activities for adjunct faculty
only occur during the Spring semester.
The notification will include the following:
§
flex guidelines
§
a schedule of planned flex activities for the year
§
an IFP contract form
The general schedule as outlined in “A” above
will be followed with these modifications:
1. The deadline for faculty submission of IFPs to the
Division Chair will be the first teaching
day of the 3rd week of the Spring semester.
2. The Division Chairs will distribute the IFPs to the
FPDC Chair by the first teaching day of
the Spring semester.
3. The FPDC Chair will distribute the IFPs to FPDC
members as they as they are received; the FPDC members will complete an initial
review of the IFPs by the end of the 5th week of the Spring semester.
4. During the 6th week of the Spring semester the FPDC will review
IFPs still in question and prepare suggested modifications and return approval
notifications to them to the faculty members as quickly as possible.
5. By the end of the 7th week of the Spring semester, faculty
members will modify and resubmit their IFPs requiring modification to the FPDC
Chair.
6. Resubmitted proposals will be reviewed by the FPDC for final
approval during the 9th week of the Spring semester. The FPDC will forward to FAC all IFPs that remain unapproved for dispute
resolution.
7. During the 10th week of the Spring semester, FAC will meet
with individual faculty members whose IFPs are unapproved. Decisions of the FAC regarding disputed IFPs
are final.
C. Institutionally
Planned Activities
Institutionally planned activities (Institutional
Flex Week) will be developed jointly by the Staff Development Office in
conjunction with the Staff Development Committee, Division Chairs and the
FPDC. In some instances, divisions or
departments may wish to develop a unique activity and have it receive
"institutionally planned" treatment under this policy. When a
division or department plans an activity, the determination of acceptability
shall be the responsibility of the Division Chair. With that Division Chair's
prior approval, the activity shall be treated under this policy as an
"institutionally planned" activity. After approving an activity, the
Division Chair shall forward all relevant information about the activity to the
Staff Development Coordinator and the FPDC.
Sign-in and verification of attendance at
Institutional Flex Week activities will be coordinated by Staff
Development. Tabulation of hours
completed through Institutional Flex Week and/or Staff Development programs shall
be performed by Staff Development and that office shall provide verification of
those hours for the FPDC.
D.
Penalties
If faculty fail to fulfill flex obligations
in the prescribed time period, a salary adjustment will be made. Failure to
complete any fraction of a full day of flex activities (6 hours) will result in
the loss of an equivalent amount of pro rata pay. If a faculty member uses a Personal Necessity
Leave day and misses a planned flex activity (either optional or institutional)
this flex time must be made up before finals week in May or salary adjustments
will be made. Adjunct faculty who miss
flex activities will lose pay on a pro rata or hour-for-hour basis, depending
on whether they are paid hourly or flat rate.
E. Miscellaneous
Guidelines
1. The
minimum accountable flex unit is one-half hour.
2. Faculty
on 4-day per week contracts may use the fifth day for optional flex activities.
3. Faculty
with Division Chair-verified nonstandard work hours may complete required flex
activities during non-scheduled work times.
State guidelines generally recognize a six (6) hour work day; therefore,
activities which take place during a faculty member's six (6) hour work day
cannot count as flex activities. (This
would constitute "double-dipping.")
The single exception is that full-time faculty may count as Flex credit
up to 20% of Staff Development activities during regular work hours (i.e., luncheon lectures, etc.).
4. A
calendar for the current year and appropriate flex forms will be part of the Flex
Manual.
c.c.R. §53030 Adopted: 10/10/95 |
